How can I view and manage a single entry

Each form submission in IvyForms is stored as an individual entry. When you open a single entry, you can review all submitted field values, check system metadata, and perform basic management actions without returning to the entries list.

You can open the detailed view of a specific entry in two ways:

• Click the entry ID in the entries table.
• Open the three-dots menu for an entry and select Preview.

Both actions open the same detailed entry view.

The entry details view is split into two main sections, making it easy to review submitted data and entry metadata side by side.

• Submitted data – displayed on the left side, showing all form fields and the values entered by the user.
• General details – displayed on the right side, showing metadata related to the entry.

When you open an entry and navigate back to the entries table, your search, filters, and pagination settings remain unchanged, so the table appears just as you left it.

The General details panel contains system-generated information that helps you understand when, how, and from where the entry was submitted.

• Entry ID – the unique identifier for the submission.
• User IP – the IP address from which the form was submitted.
• Source URL – the page URL where the form was filled out.
• Browser – the browser used to submit the form.
• User – the WordPress user associated with the submission, if available.
• Status – indicates whether the entry is marked as read or unread.
• Submitted on – the date when the entry was created.

At the top of the entry details view, you can enable the Show empty fields option. When enabled, IvyForms displays all form fields, including those that were left empty by the user.

When disabled, only fields with submitted values are shown. This can make reviewing longer forms faster by hiding unused fields.

You can manage an entry from the entry details view using the arrows and the three-dot Actions menu in the General details panel:

• Arrows move to the previous or next entry.
• Mark as read or Mark as unread helps you track which submissions you’ve reviewed.
• Edit entry lets you change the submitted values.
• Add entry opens a blank entry for the same form.
• Duplicate entry creates a new entry with the same values as the one you’re viewing.
• Delete permanently removes the entry after confirmation.

Edit entry, Add entry and Duplicate entry require an IvyForms Pro Essentials license or higher. For more on adding entries, see How can I view form entries in IvyForms.